Technical solutions for the mobile office
In today’s world, the workings of business are no longer confined to the four walls of an office building. Digital and wireless solutions connect people from any location at any time, empowering mobile workers to manage entire businesses from a number of devices, installed with smart applications.
With various options available, it’s important to choose solutions that are going to have a positive impact on the specific nature of your business or mobile needs. Making the right choice will not only save you from having to carry around heavy equipment, it will also save you time and money. Kelvin Reynolds, Regional Manager at Epson South Africa, offers tips on making smart choices for the mobile office.
Invest in high-quality projection technology
If your company relies on visual presentations to win new business, there is no substitute for high-quality projection technology. Choose a portable projector, such as the Epson EB-98H projector with high colour light output that allows images to be displayed in light or dark environments, with minimal set-up required.
To prevent any unforeseen technical problems make sure that you include a VGA and HDMI cable in your carry case, as well as an extension cable and a two and three-prong plug. Small Bluetooth speakers are also handy to keep in your presentation toolkit.
No one likes working around a mesh of different cables. Invest in wireless solutions that provide a neat and efficient way to work. A wireless tablet keyboard is a great alternative to carrying around a heavy laptop, while boosting the functionality of your tablet, and a wireless mouse is adaptable to any work space.
A wireless printer, such as the Epson L565, is the perfect solution to any home office. When selecting a printer, make sure that it has WIFI and Bluetooth capabilities, and allows printing from all of your devices.
Save time through smart choices
If you have a laptop, cellphone or tablet, ensure that you are linked to an exchange server that will sync your diary, email and any notes that you make during meetings. It’s also wise to subscribe to a cloud service such as Dropbox that will allow you to pull data or images from cloud-based files wherever you are. These solutions will save you time between and during meetings by making your information immediately available, and preventing the need for external hard drives.
If you are constantly on the move, investigate the option of using public transport or Uber. You can make calls and emails while you are on the go, allowing you to make better use of your time in between meetings, saving you time and billable hours.
Less is more
Although it’s tempting to invest in the latest gadgets and gizmos on the market, affordable applications can assist in a mobile office where less is more. Instead of purchasing a mobile scanner, scanner applications can be found in your app store and can easily be uploaded to your tablet or mobile phone.
Mobile invoicing applications can provide an ideal solution to quick and paperless invoicing, and business-card snapper apps are also a great way to instantly save client or supplier details without having to accommodate hundreds of business cards in your wallet or brief case.